Administrative Assistant Resume Example and Writing Guide for 2025
Use this proven administrative assistant resume template that helped candidates land jobs at Fortune 500 companies and growing startups.
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94
Reading Level:
Professional
Keywords Matched:
12
3 Professional Summary Examples for Administrative Assistants
Experienced Administrative Assistant with 8+ years of expertise in executive support, office management, and process optimization. Proven track record of managing complex calendars, coordinating multi-department projects, and implementing efficient administrative systems that increased productivity by 25%. Skilled in advanced Microsoft Office Suite, database management, and stakeholder communication across all organizational levels.
Why it works:
This summary emphasizes quantifiable achievements and advanced skills while showcasing leadership in process improvement and cross-functional collaboration.
Detail-oriented Administrative Assistant with 3+ years of experience supporting executives and managing office operations. Proficient in calendar management, travel coordination, and document preparation with strong organizational skills and ability to handle multiple priorities. Experienced in Microsoft Office Suite, customer service, and maintaining confidential information with discretion.
Why it works:
This summary highlights relevant experience and core competencies while demonstrating reliability and professional growth in administrative functions.
Organized and proactive recent graduate seeking an Administrative Assistant position to leverage strong communication skills, attention to detail, and proficiency in Microsoft Office Suite. Eager to support executive teams and contribute to efficient office operations while developing professional administrative expertise in a dynamic work environment.
Why it works:
This summary focuses on transferable skills and enthusiasm while clearly stating career objectives and willingness to learn and grow.
Must Have Skills for Administrative Assistants
Technical Skills
Microsoft Office Suite
Calendar Management
Database Management
Email Management
Document Preparation
Travel Coordination
Filing Systems
Soft Skills
Communication
Organization
Time Management
Attention to Detail
Multitasking
Problem Solving
Customer Service
Missing these keywords? Your resume might get filtered out:
administrative support
executive assistant
office management
calendar scheduling
Microsoft Office
data entry
customer service
confidentiality
multi-tasking
professional communication
filing systems
travel arrangements
meeting coordination
document management
How to Write a Administrative Assistant Resume: Step-by-Step Guide
Choose the Right Format
For Administrative Assistants, use a reverse-chronological format to highlight your most recent and relevant experience. Keep it to 1-2 pages max, use clean fonts like Inter or Geist Sans, and ensure plenty of white space for readability. Avoid fancy graphics or designs that might confuse ATS systems.
Optimize for ATS
Use standard section headings like "Experience" and "Education". Include keywords from the job description naturally throughout your resume. Save as .pdf (not .png or .jpg). Avoid tables, columns, or graphics that ATS can't parse. Use bullet points starting with action verbs.
Quantify Your Impact
Use metrics like performance improvements, user growth, cost savings, time saved, bugs fixed, or features shipped. If exact numbers aren't available, use reasonable estimates. Transform "Built features for web application" into "Built 5 key features that increased user engagement by 30% and reduced churn by 15%".
Tailor to Each Job
Match your skills section to the job requirements. Make sure the required skills are prominently featured if you have them. Reorder bullet points to put most relevant achievements first. Adjust your professional summary to align with their company culture.
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