Records Manager Resume Example and Writing Guide for 2025
Use this proven resume template that helped candidates secure records management positions at Fortune 500 companies and government agencies.
Trusted by 11,161+ customers
ATS-Optimized
85% interview rate
Quick Actions
Create Your Resume NowATS Score:
94
Reading Level:
Professional
Keywords Matched:
18
3 Professional Summary Examples for Records Managers
Accomplished Records Manager with 10+ years of experience implementing comprehensive information governance programs and ensuring regulatory compliance across enterprise-level organizations. Proven track record of reducing storage costs by 40% while improving data retrieval efficiency through strategic records lifecycle management and digital transformation initiatives.
Why it works:
This summary demonstrates quantifiable achievements in cost reduction and efficiency improvements while highlighting expertise in compliance and digital transformation that senior-level employers value.
Detail-oriented Records Manager with 5+ years of experience managing physical and electronic records systems while ensuring compliance with industry regulations. Successfully implemented records retention policies that improved organizational efficiency by 25% and reduced audit preparation time by 50%.
Why it works:
This summary showcases specific metrics and regulatory compliance experience while demonstrating the ability to drive process improvements that mid-level positions require.
Organized and detail-focused professional with 2+ years of experience in records management and data organization. Skilled in maintaining accurate filing systems, ensuring compliance with retention policies, and supporting audit processes while demonstrating strong attention to detail and confidentiality protocols.
Why it works:
This summary emphasizes foundational skills in organization and compliance while highlighting key attributes like attention to detail and confidentiality that are essential for entry-level records management roles.
Must Have Skills for Records Managers
Technical Skills
Records Management Systems
Document Management Software
Database Management
Electronic Records Systems
SharePoint
Data Analysis
Compliance & Legal
Regulatory Compliance
HIPAA Compliance
SOX Compliance
Records Retention Policies
Information Governance
Audit Support
Management Skills
Project Management
Process Improvement
Team Leadership
Vendor Management
Risk Assessment
Missing these keywords? Your resume might get filtered out:
records management
information governance
regulatory compliance
document management
records retention
audit support
data integrity
filing systems
electronic records
database management
process improvement
confidentiality
HIPAA
SOX compliance
records lifecycle
digital transformation
storage optimization
retrieval systems
How to Write a Records Manager Resume: Step-by-Step Guide
Choose the Right Format
For Records Managers, use a reverse-chronological format to highlight your most recent and relevant experience. Keep it to 1-2 pages max, use clean fonts like Inter or Geist Sans, and ensure plenty of white space for readability. Avoid fancy graphics or designs that might confuse ATS systems.
Optimize for ATS
Use standard section headings like "Experience" and "Education". Include keywords from the job description naturally throughout your resume. Save as .pdf (not .png or .jpg). Avoid tables, columns, or graphics that ATS can't parse. Use bullet points starting with action verbs.
Quantify Your Impact
Use metrics like performance improvements, user growth, cost savings, time saved, bugs fixed, or features shipped. If exact numbers aren't available, use reasonable estimates. Transform "Built features for web application" into "Built 5 key features that increased user engagement by 30% and reduced churn by 15%".
Tailor to Each Job
Match your skills section to the job requirements. Make sure the required skills are prominently featured if you have them. Reorder bullet points to put most relevant achievements first. Adjust your professional summary to align with their company culture.
Ready to get hired?
Join thousands of successful job seekers who've landed their dream jobs with UseResume AI
No credit card required. Build a job-winning resume risk-free.